COUNTY EXECUTIVE COMMITTEE BYLAWS

Section 1. The name of this organization shall be the Montague County Republican Executive Committee, hereinafter referred to as the Executive Committee or CEC.

Section 1. The purpose of the Executive Committee shall be:

(a) to establish general policy of the Republican Party in the county, subject to

direction of the biennial County Convention;

(b) to represent the Republican Party of this county, state, and nation, articulating the Party’s candidates;

(c) to cooperate in carrying out programs initiated by the Republican Party of Texas, including but not limited to:

  1. conducting a Republican Primary in as many elections precinct within the county as practicable, but, at a minimum, having a

voting location in each County Commissioner’s precinct; and

  2. organizing a coordinated effort, including Get-Out-The Vote,

preceding each general election, to publicize the Party’s candidates.

Section 2. The Executive Committee is charged with the responsibility of observing all laws of the State of Texas and these United States in fulfilling the purposes stated in this Article.

Section 1. The voting members of the Executive Committee when conducting official business required by the Texas Election Code shall be the County Chairman and the Precinct Chairmen. Officers and Committee Chairmen who are not Precinct Chairmen may serve as ex-officio (non-voting) members of the Executive Committee.

Section 2. To qualify to hold the office of Precinct Chairman, a person must be a qualified voter residing within the bounds of the entity represented and cannot be a holder of elected public office at the county, state, or federal level or candidate for such office, as explained in the 2012 Texas Dual Office Holding Laws Made Easy published by the Office of the Office of the Attorney General of Texas, Greg Abbott and all statutes pertaining to such.

Section 3. The term of office shall be for two (2) years, commencing on the twentieth (20th) day after the Run-Off Primary Election Day, as provided for in Section 171.022(c) of the Texas Election Code.

Section 4. Any vacancy in the office of County Chairman or Precinct Chairman shall be filled by the Executive Committee. A majority of the total membership of the Executive Committee must participate in filling a vacancy and the person selected must receive a majority of the votes cast of those members participating in the election, as provided by Section 171.024(a) of the Texas Election Code [see Section 171.024(c) for exception.]

Section 5. Removal of Precinct Chair or County Chair for abandonment of office. (a)  A precinct or county chair who has failed to perform statutory duties provided by this code or failed to attend four or more consecutive meetings of the county executive committee may be removed for abandonment of office as provided by this section.Sec. 171.029.

Section 1. Officers of the Executive Committee shall be the County Chairman, County Vice Chairman, Treasurer, and Secretary. The Chairman shall appoint the Treasurer immediately upon assuming office. The County Vice Chairman shall be appointed by the County Chairman, and in no case shall the office of Vice Chairman be vacant more than ninety (90) days. The Secretary shall be elected by the Executive Committee following commencement of term of office.

Section 2. The term of office of the officers shall be concurrent with that of the Executive Committee, except in the event of a vacancy in the office of County Chairman (at which time the appointed officers shall serve only until election a new County Chairman).

Section 3. A vacancy in the office of County Chairman shall be filled in accordance with the provisions of Section 171.025 of the Texas Election Code. A vacancy in the office of Secretary shall be filled by the Executive Committee following notice of the vacancy, or at a special meeting called for that purpose.

Section 4. Duties of officers shall be those prescribed by the parliamentary authority adopted by the Executive Committee and by these bylaws, as listed below:

(a.) County Chairman. The County Chairman shall be the Executive Committee’s presiding officer and official spokesman. He/She shall perform these duties required by the statute and by these bylaws and by the Rules of the Republican Party of Texas. He/She shall be an ex-officio member of all county Standing and Special Committees. The County Chairman may be a member of the Texas Republican County Chairman’s Association and any assessments or dues are to be paid by the County Executive Committee.

(b). County Vice Chairman. The County Vice Chairman shall assist the Chairman as requested in the performance of the duties of the office, and, in the event of the death of the Chairman, or his/her inability or unwillingness to serve, the Vice Chairman shall serve as acting Chairman until the Chairman resumes his/her duties or until the election of a new County Chairman.

(c). Treasurer. The Treasurer shall be responsible for keeping systematic records and for complying with any applicable state and federal statutes with regard to reporting contributions and expenditures. The Treasurer shall prepare a current

report of financial conditions for presentation to the Executive Committee at each regularly scheduled meeting.

(d). Secretary. The Secretary shall carry out the usual duties of that office, keeping an up-to-date role of the Executive Committee’s members and ensuring that each member receives timely notices of meetings. A permanent file containing minutes of the Executive Committee meetings shall be maintained. In the event of a vacancy in the office of County Chairman, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chairman, as provided for in Section 171.025 of the Texas Election Code. The Secretary is authorized to receive applications for a place on the Primary Ballot, as provided for in Section 172.022(a)(2) of the Texas Election Code.

Section 1. The Executive Committee shall meet at least once a quarter. Upon beginning a new term, The Executive Committee shall meet at least once a quarter, meeting minimum of once every three months to include the required new term organizational meeting, and minimum of two events.

Section 2. In each even-numbered year, one of the regular meetings shall be an organizational meeting to be held within sixty days of the date the Executive Committee takes office.

Section 3. Regular meetings shall be called by the County Chairman with a minimum of ten days notice to each Executive Committee member. Per RPT Rules, organizational meetings are to be called with a minimum of fourteen days notice. Emergency meetings may be called by the County Chairman with a minimum of five days notice to each Executive Committee member.

Section 4. A special meeting must be held on petition of a minimum of twenty-five percent of Precinct Chairs. Notice of such meeting must be provided to every member of the Executive Committee and held no earlier than five days after presentation of the petition to the Secretary and/or County Chairman.

Section 5. All meeting notices must be in writing and include the date, time, and location of the meeting. A notice may be considered valid if mailed to an authenticated email address, with the exception of the Organizational Meeting notice, or US Postal Service address. A notice must include a statement of any business requiring a vote of the Executive Committee to be conducted at the meeting. Official action may be taken only on items listed on the notice unless unanimous consent is received from Executive Committee members present at the meeting to waive such requirement.

Section 1. The County Chairman shall appoint the chairman of any Standing Committees deemed necessary to carry out policies of the local Party.

Section 2. Each committee is authorized to develop procedures for conducting the business within that committee’s jurisdiction, subject to review and amendment by the full Executive Committee.

Section 3. A committee member or members may be removed from a committee upon request of the committee chairman or the County Chairman.

Section 1. The rules contained in the most current edition of Robert’s Rules of Order shall govern the Executive Committee in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules promulgated by the Republican Party of Texas, or any state or federal statutes.

Section 1. These bylaws may be amended by a two-thirds (2/3) vote of the members of the Executive Committee present and voting at a properly called meeting of the Executive Committee by giving notice at the previous regular meeting, or by mailing written notice to each Executive Committee members at least seven (7) days in advance of a Regular or Special

Section 1. These bylaws may be amended by a two-thirds (2/3) vote of the members of the Executive Committee present and voting at a properly called meeting of the Executive Committee by giving notice at the previous regular meeting, or by mailing written notice to each Executive Committee members at least seven (7) days in advance of a Regular or Special Meeting called for that purpose. A notice may be considered valid if mailed to an authenticated email address or US